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Constitution
JSMUAANA Constitution by Laws
Adopted on August 14, 2015
( JSMUAANA 10544 S. Sage Hill CT. Vail, AZ 85641 )
PREAMBLE:
A large number of graduates of Sind Medical College, Karachi, Pakistan (now Jinnah Sindh Medical University) currently reside and practice medicine in USA. A group of SMC (now JSMU) graduates decided to form SMCAANA in a private meeting in New York in 1989. First formal meeting took place in 1993 in New York. In June of 1994, SMCAANA joined APPNA. SMCAANA (now JSMUAANA) initial mission was to establish a network or platform for graduates and to assist/guide new graduates who were seeking residencies or post graduate medical education in Pakistan and USA.
We, the graduates of Sind Medical College, Karachi, Pakistan (Jinnah Sindh Medical University), residing in North America, out of our conviction for our profession, do hereby proclaim the establishment of Jinnah Sindh Medical University Alumni Association of North America (JSMUAANA). Sind Medical College was formally upgraded to Jinnah Sindh Medical University on June 1st of 2012; hence the new name of our Alumni is Jinnah Sindh Medical University Alumni Association of North America. The change was approved in general body meeting in October of 2013 in Houston, USA.
We aim to collectively engage in professional and social activities and support our Alma Mater in each and every way possible. We aim to maintain high ethics striving for excellence in all our pursuits. To this effect, we hereby set forth and enact the following laws governing the Association. These shall be binding on individual members and all of us collectively, until and unless properly amended by the provisions herein.
Signatories:
Name
Signature
Dr. Iqbal Zafar Hamid ( Member, CABL Committee )
Dr. Intikhab Ahmad ( Secretary 2015 )
Dr. Iqbal Zafar Hamid ( Member, CABL Committee )
Dr. Sabir Ali Khan ( President 2015 )
Dr. Iqbal Siddiqui
Dr. Akhtar Hamidi ( President Elect 2016 )
Dr. Ata Siddiqui ( Treasurer 2015 Chair CABL Committee 2014-15 )
Dr. Rizwan Naeem ( Reviewer )
Dr. Nadeem ul Haque ( Member, CABL Committee )
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Index
Constitution Contents
CONSTITUTION
PAGE NO
ARTICLE 1 NAME
4
ARTICLE II AFFILIATION
4
ARTICLE III AIMS AND OBJECTIVES
4
ARTICLE IV MEMBERSHIP
5
ARTICLE VI OFFICERS
5
ARTICLE VII FINANCES
6
ARTICLE VIII BYLAWS (requirement)
6
ARTICLE IX DISSOLUTION BYLAWS
6
REFERENDUM
16
SEAL
17
EMERGENCY POWERS
17
SESSIONS AND MEETINGS
17
AMMENDMENTS
17
CODE OF ETHICS
17-18
BYLAWS
PAGE NO
CHAPTER 1 ADDRESS
8
CHAPTER 2 MEMBERSHIP
7-8
CHAPTER 3 DUES AND ASSESSMENTS
9
CHAPTER 4 GENRAL BODY MEETINGS
9
CHAPTER 5 BOARD OF TRUSTEES (BOT)
9-10
CHAPTER 6 EXECUTIVE COMMITTEE
1-12
CHAPTER 7 COMMITTEES OF THE ASSOCIATION
13-14
CHAPTER 8 ELECTIONS
15
CHAPTER 9 VACANCIES
16
CHAPTER 10 CHAPTER 11 CHAPTER 12 CHAPTER 13 CHAPTER 14 CHAPTER 15
NAME
CONSTITUTION
The name of this organization shall be the Jinnah Sindh Medical University Alumni Association of North America (JSMUAANA). Hereafter referred to as “The Association.”
AFFILIATIONS
The Association shall be an independent, not-for-profit, professional, and educational organization incorporated in the United States of America, and shall have no political affiliations or activities. All attempts shall be made to conform to the certification requirements of IRS as a non-profit organization.
AIMS AND OBJECTIVES
The primary purpose of the organization is to provide a forum for professional, educational and social interaction among Sind Medical College (now JSMU) graduates. Other aims shall be:
3.1 To arrange periodic meetings of SMC/JSMU Graduates to better understand their needs and provide them a forum for professional, educational and social interaction. To provide leadership and direction to SMC/JSMU graduates in their interaction with other organizations in North America and all over the world.
3.2 To assist and guide students and physicians during their training at JSMU and in postgraduate training in Pakistan and in North America.
3.3 To institute ways and means to cooperate with other similar organizations in North America, Pakistan and other international forums.
3.4 To encourage medical education and delivery of better health care in Pakistan specifically by arranging donations of medical literature, medical supplies, and by arranging lecture tours, medical conferences, and seminars in Pakistan. To provide support to the students, faculty and administration of JSMU as requested by them on specific projects using available modalities and other resources.
3.5 To participate in medical relief and other charitable activities both in Pakistan and in North America and internationally.
3.6 To inform and educate decision makers and opinion making leaders in problems confronted by the medical community in general and Pakistani-American physicians in particular.
3.7 To foster, preserve and perpetuate medical ethics amongst SMC/JSMU graduates.
MEMBERSHIP
The membership of the Association shall be open to all graduates of Sind Medical College/Jinnah Sindh Medical University who reside in North America.
INTERNAL STRUCTURE AND ORGANIZATION 5.1 General Body:
5.1.1 It shall consist of duly active members of the Association, according To the provisions provided herein.
5.1.2 This will be the supreme authority of the Association wielding on the affairs of the Association. It, however, will delegate this authority to various components as outlined herein.
5.1.3 All actions taken by an officer or a committee of the Association may be approved, rejected or amended by this body.
5.2 Board of Trustees:
5.2.1 It shall act as the Custodian and Ombudsmen of the Association.
5.2.2 It shall consist of active members of the Association elected as prescribed in the Bylaws. 5.2.3 It shall oversee control of all fixed assets and property of the Association.
OFFICERS
6.1. The Elected Officers of the Association shall be the President, President-elect, Immediate past President, Secretary, Treasurer and ex-officio Executive Director (Executive Committee OR Cabinet).
6.2. There shall be a number of regional councilors that general body and BOT would decide in future.
6.3. There shall be class Representatives (Presidents) from each graduating batch of SMC/JSMU.
6.4. These officers shall be elected by the General Body, except as otherwise provided by the Bylaws with respect to the filling of vacancies.
6.5. Each officer of the Association shall maintain physical residence in North America during his/her tenure.
6.6. A non-elected voluntary position of “Executive director” is created for a term of three years approved by General Body.
FINANCES
7.1. Funds for meeting and expenses of the Association activities shall be financed by annual dues, special assessments, fund raising activities, voluntary contributions and corporate sponsorship.
7.2. Annual membership dues and assessments shall be fixed by Executive Committee and approved by the General Body.
7.3. Financial status of the Association shall be presented by the Treasurer to the general membership at its annual meeting.
7.4. No part of the net earnings of the Association shall benefit or be distributed to its members, trustees, officers, or private persons, except that the association shall be authorized and empowered to pay (upon documentation) reasonable compensation for services rendered. The Association shall not campaign on behalf of any candidate for public office.
Notwithstanding any other provision of these activities, the Association shall not carry on any other activities not permitted to be carried on:
(a) By an association exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Code or
(b) By an association whose contributions are deductible under section 170 (c) (2) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States Internal Revenue Code).
7.5 Any non-budgeted expense of greater than $5,000 (Dollars, Five Thousand) shall require an approval of the BOT.
Adoption of Bylaws
8.1. The Association shall adopt bylaws for the conduct of its affairs in harmony with this Constitution. 8.2 The bylaws may not restrict or alter any provision defined in this Constitution.
8.3. Robert’s Rules of Order shall be adopted for the conduct of the meetings.
Dissolution
9.1. No proposal for dissolution of the Association shall be considered unless recommended by the Board of Trustees .This proposal shall then be presented to the BOT where the majority of the trustees must approve this proposal which shall then be discussed at the next meeting of the BOTand after four (4) weeks’ notice in writing has been given to each active member. The Association shall be dissolved by 2/3rd majority or more of the active members and/or majority of the Trustees agree.
9.2. Upon dissolution of the Association, the Board of Trustees shall, after paying or making provision for payment of all of the liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c) (3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Code), as the Board of Trustees shall determine. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Association is then located, exclusively for such purposes or such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ADDRESS
The office of the Association shall be the Address of the then president of the association OR as designated by the Executive Committee (the cabinet) from time to time.
11.1. As used in these Bylaws, except as otherwise herein expressly qualified, the term “physician” means a graduate of Sindh Medical College OR Jinnah Sindh Medical University, Karachi, Pakistan.
11.2. There shall be no discrimination on the basis of religion, gender, age, or ethnic origin.
11.3. Membership will be conferred by the Secretary of the Association at the recommendation of the Chair of Membership Committee.
11.4. Membership year shall be from January1 to December 31.
11.5. When the Executive Committee is made aware of a member having been convicted of a felony by a court of law or revocation of a professional license by a Licensing authority; the Secretary shall recommend that the individual’s membership in the Association be terminated. The member isrequired to inform the secretary of such a conviction or limitation of Licensure.
11.5.1 The EC (Executive Committee) may reinstate suspended membership at the recommendations of the Secretary and Chairperson of the Membership Committee on removal of charges and/or disciplinary action.
11.6 Active Members:
11.6.1 Active membership in JSMUAANA shall be open to any licensed physician who has graduated from Sind Medical College/Jinnah Sindh Medical University in Pakistan and is a resident of North America and not currently subject to any sanctions by the Association. Members must agree to abide by the constitution and by-laws of the association and pay their dues.
11.6.2 Active members shall have been either annual dues-paying members or lifetime members.
11.6.3 All membership categories will constitute the “General Body” Or “General Membership” but only active members would have right to vote at general body meetings.
11.6.4 Lifetime members will be exempt from paying registration fees at meetings of the Association held in the United States and Canada.
11.6.5 The dues for Lifetime Membership and Annual membership will be determined by the EC and approved by the General Membership.
11.7 Physicians-in-Training Members
11.7.1 They will be exempt from paying annual dues.
11.7.2 Candidates for Physicians-in-Training membership shall provide written proof of being in an approved training program in North America.
11.7.3 They will have no right to vote or hold office in the Association.
11.7.4 These members may serve on committees or task forces of the Association and participate in all of its activities
11.7.5 However, they may become a voting member by paying full annual dues. 11.8 Associate Members
11.8.1 The Association may elect to give Associate membership to persons engaged in human sciences and health care related services other than practice of medicine.
11.8.2 The association may also elect to associate membership laypersons who are not involved directly in the field of medicine.
11.8.3 Associate members may serve on committees or task forces of the Association and participate in all of its activities.
11.8.4 They shall not have the right to vote or hold any office in the Association. 11.9 Emeritus Members
11.9.1 Emeritus members shall be recommended by the Secretary and shall have been active members in good standing of association for 20 years.
11.9.2 They shall have no right to hold an office in the Association.
11.9.3 They may serve on different committees if requested to do so by the Executive Committee. 11.10 Honorary Members
11.10.1 The Association may elect as an honorary member any person distinguished for services or attainments in medicine or the allied sciences, or who has rendered other services of unusual value to the Association or humanity.
11.10.2 These members shall be recommended by the EC.
11.10.3 They shall not have the right to vote or hold any office in the Association.
DUES AND ASSESSMENTS
12.1. Annual/life time membership dues:
12.1.1 The annual/lifetime dues shall be determined by the Executive Committee and approved by the General membership.
12.1.2. The term of annual dues will be the calendar year.
GENERAL BODY MEETINGS
13.1 Determination of Time and Place:
13.1.1 During each annual session the Association may hold one or more general body meetings. 13.1.2 The Executive Committee shall arrange at least one annual meeting each year.
13.1.3 Such general body meetings shall be presided over by the President, or, in his absence, the President-elect or a designee appointed by the President.
13.2 Quorum
13.2.1 Presence of Twenty Five percent (25%) of the active members of the Association registered at any Meeting shall constitute a quorum for that meeting.
Once the quorum is established, the general body meeting shall continue and all actions shall be binding even if the quorum for that session is not present at later times in the meeting.
If the meeting is adjourned and recalled the quorum will be required to be reestablished for any matters that require a binding vote.
13.2.2 Presence of at least 50% of the active (voting) membership registered at the meeting will constitute the required quorum to reject or accept an action taken by the Executive Committee or the Board of Trustees.
13.2.3 In cases of overriding of an Executive Committee or Board of Trustees’ action and when a referendum is being conducted, a 2/3rd majority of those voting will be considered affirmative.
BOARD OF TRUSTEES (BOT)
14.1 Composition
The Board shall be composed of five (5) past presidents of the Association.
14.1.1 All trustees shall reside in North America during their term of office.
14.2 Qualifications
14.2.1 To be included in the BOT, a candidate must have been an active member for at least five consecutive years or seven (7) cumulative years.
14.3 Term of Office
14.3.1 Each member of the Board shall act as a trustee for five (5) years.
14.3.2 The terms of the trustees will be staggered so that one trustee’s term expires each year and is replaced.
14.3.3 No trustee shall be re-elected to the Board at the end of first term.
14.3.4 The term of office shall be January 1st to December 31st. of the same year.
14.3.5 The term of the BOT shall be staggered by declining years.
14.4 Officers of BOT
14.4.1 The officers of the Board shall be a chairperson and a secretary.
14.4.2 Each shall be elected for one (1) year from amongst the trustees at the annual meeting.
14.4.3 Each of these two officers may be re-elected for as many terms as the Board may desire.
14.4.4 The Chairperson shall be the spokesman and the presiding officer of the Board and the secretary shall act as the recording officer.
14.5 Meetings of BOT
14.5.1 The Board shall meet at least annually at the time and place of the annual session of the Association.
14.5.2 The Board may hold any number of meetings other than at the annual meeting as may be necessary for the efficient running of the association.
14.5.3 The Board may be called into session by the Chairperson on his/her own or upon the request of the other trustees or the EC or when a petition is filled or appears to be filed for dissolution of the Association.
14.5.3.1 The purpose of such special session shall be stated in the notice of call and no other business shall be transacted.
14.5.4 Only a Trustee shall introduce a resolution at the meeting of the Board. 14.6 Powers and Duties of BOT
14.6.1 As the custodian/ombudsman of the Association, the Board shall be the only authority to receive and discuss a proposal of dissolution of the Association.
14.6.1.1 Recommendations of the Board, both the majority and minority views in case of dissent, shall be presented by the Chairman or the Secretary of the Board at the next annual or emergency meeting of the Association.
14.6.1.2 In the event of dissolution as prescribed under Article XI of the Constitution, the Board shall be the sole body to disperse the assets of the Association.
14.6.1.3 Only in situation of dissolution, after dispersing the assets, retain the papers of incorporation and may revive the Association.
14.7 The Board of Trustees may advise the EC on long-range and strategic planning for the Association.
14.8 The Board of Trustees shall receive annual reports of the Association’s accounts.
15.1 EXECUTIVE COMMITTEE (Cabinet)
The Executive Committee shall consist of:
1. President
2. President Elect
3. Immediate Past President
4. Secretary
5. Treasurer
6. Executive Director ( ex-officio )
15.2 Class Representatives:
15.2.1 There shall be ONE class representative from each graduating batch of SMC/JSMU.
15.3. There shall be some regional Councilors from different regions of USA and CANADA.
15.4 Eligibility of Officers
15.4.1 The President; President-Elect; Secretary and Treasurer should be active members for at least three consecutive preceding years.
15.4.2 Class Representatives/Councilors should be an active member for at least ONE year.
15.4.3 All officers shall reside in North America during their term of office.
15.5 Term of Office
Except as herein provided, all officers except Executive Director shall take office on January 1st of the year and serve until December 31st. of the same year. Executive Director’s term is for three years unless terminated by EC and /Or BOT or if the director is unwilling /unable to finish the term.
15.6 Quorum of Executive Committee Meeting
The quorum for all EC meetings shall constitute the presence of 50% or more of voting members. All binding decisions made by the EC shall require a simple majority vote.
15.7 President
15.7.1 The President shall be the general executive officer of the Association.
15.7.2 He/she shall preside at all meetings of the Association
15.7.3 He/she shall appoint necessary standing and special committees, in consultation with and approval of the simple majority of the Executive Committee (EC).
15.7.4 He/she will fill vacancies in consultation with and approval of the simple majority of the EC thereon.
15.7.5 He/she shall perform such other duties as are imposed upon him/her by the Constitution and Bylaws of this Association.
15.7.6 The President will serve a term of office for one (1) year.
15.7.7 He/she will hold the office of Immediate-past President at the conclusion of his/her term as President.
15.8 President-elect
15.8.1 The President-elect shall act for the President in his/her absence or disability.
15.8.2 Should the office of President become vacant; the President-elect shall succeed to the Presidency for the un-expired term.
15.9 Secretary
15.9.1 He/she shall be the recording officer of the EC and the General Body.
15.9.2 He/she shall supervise all arrangements for the holding of each meeting in compliance with the Constitution and Bylaws and instructions of the Executive Committee.
15.9.3 He/she shall send out all official notices of meetings, committee appointments, certificates of election to office and special committee assignments.
15.9.4 He/she shall receive and transmit to the EC the annual and other reports of officers and committees.
15.9.5 He/she shall institute and correlate each new activity of the Association under the supervision of the Executive Committee.
15.9.6 He/she shall perform such other duties as are imposed upon him/her by the Constitution and Bylaws of the Association.
15.10 Treasurer
15.10.1 The Treasurer shall be the manager of all recurring funds of the Association.
15.10.2 He/she shall be accountable to the Association. The finances are to be reported to the EC quarterly and the BOT and General Membership Annually.
15.10.3 He/she shall also discharge the following duties:
15.10.4 Collect all membership dues, assessments, donations and such monies as may be due to the Association.
15.10.5. He/she shall deposit all funds received in an approved depository and distribute them upon order of the EC.
15.10.6. The EC or the BOT may request annual audit of the association’s accounts to be made by a certified public accountant.
15.10.7. He/she shall present the annual report at the annual general meeting of the Association.
15.10.8. He/she shall perform such other duties as are imposed upon him/her by the Constitution and Bylaws of the Association.
15.11 Executive Director
15.11.1 The Executive director shall be appointed by the Executive Committee for a term of three years with the approval of BOT.
15.11.2 He/ She shall maintain the offices of the Association and oversee and execute the day to day workings of the Association in consultation with the Executive Committee.
15.11.3 The Executive Director shall not have a vote in the Executive Committee/Central Council. He shall be an Ex-Officio Member of the Executive Committee.
COMMITTEES OF THE ASSOCIATION
16.1 Standing Committees
The following shall be the standing committees of the Association. In addition to these the President with the approval of the EC may appoint Ad-Hoc Committees as necessary.
16.1.1 Standing Committees of the Association shall be appointed by the President with the approval of the EC. Members of the committees may have staggered terms.
16.1.2 Nominations and Election Committee 16.1.3 Membership Committee
16.1.4 Constitution and Bylaws Committee
16.1.5 Communication and Publication Committee 16.1.6 Ethics and Grievance Committee
16.2 Chairs of all standing committees of the Association shall be appointed by the President in consultation with the EC.
16.3 Ad-hoc committees may be appointed for special purposes by the President.
16.3.1 Special committees may be appointed by the President with the approval of the EC.
16.3.2 Term of Ad-hoc committees appointed by the President will expire at the end of the term of the President or at the end of the project that the committee was set up to do; whichever comes first.
16.3.3 Term of the Ad-hoc committees may however be extended by the new EC to permit them complete their assigned task.
COMMITTEE STRUCTURE AND RESPONSIBILTIES
16.4 NOMINATIONS AND ELECTIONS COMMITTEE
16.4.1.1 The President with the approval of the EC shall appoint the Nominations and Elections Committee.
16.4.1.2 The two permanent members of this committee shall be; The Immediate Past-President; and the secretary.
16.4.1.3 The Third rotating member of this committee shall be an active member appointed by the EC.
16.4.1.4 The Committee shall conduct elections for the Association in accordance with the Constitution and Bylaws.
16.5 MEMBERSHIP COMMITTEE
16.5.1 The Membership Committee shall be responsible for development of programs for enrollment and retention of members.
16.5.2 This Committee will develop and organize a membership benefits package to make membership in the organization attractive for SMC/JSMU graduates.
16.5.3 This Committee will study the needs and the desires of the SMC/JSMU graduates in general, and the membership in particular, and make appropriate recommendations to the EC, so that Association programs can be adjusted to meet those needs and aspirations
16.6 CONSTITUTION AND BYLAWS COMMITTEE
16.6.1 This Committee will be responsible for reviewing and developing recommendations for amendments to the Constitution and Bylaws to keep the organizational structure and function responsive to the current needs.
16.6.2 The Chairman of this committee will serve as a resource person to the organization at the time of the annual, as well as the regional and other meetings.
16.6.3 The Committee shall organize educational programs for the leadership of the Association regarding parliamentary procedure and conduct of meetings, etc.
16.7 COMMUNICATION AND PUBLICATION COMMITTEE
16.7.1 This Committee will be responsible for all publications of the Association including newsletter, and other publications that the Executive committee or the BOT may decide to publish.
16.7.2 The Committee will develop mechanisms and raise funds to support publications of the Association so that they become at least a budget neutral project.
16.7.3 The Committee will endeavor to publish a newsletter and a journal that is published regularly including news about and of interest to members of the Association and review articles and/or medical research papers.
16.7.4 The committee Chair (or a member designated by him/her) shall be the moderator of official JSMUAANA web site and any other official mechanism of communication as adopted by the Executive Committee.
16.8 ETHICS AND GRIEVANCE COMMITTEE
16.8.1 The Committee will receive, review and give an opinion on all grievances brought forward by any of the members of the organization.
16.8.2 This Committee will also review and make recommendations to the EC and the Board regarding any questions of ethical conduct that may be raised about any of the members of the organization.
16.8.3 The Committee will develop guidelines, policies and procedures regarding the performance of above functions and insuring the rights of each member and proper due process and present these guidelines to the EC for approval.
16.8.4 The Committee shall present its report/findings and recommendations to the Secretary and EC for action. An adverse action by the EC against a member(s) may be appealed to the Board of Trustees. The decision of the Board will be final unless overturned by the General Body.
ELECTION
17.1 The Association wishes to use this process as an opportunity for the general membership to select the best amongst those proposed by the Association. As such, it hopes that candidates and their supporters uphold the ethical and moral high ground as is expected from them.
17.2 Nominations
17.2.3 All nominations are to be duly proposed and seconded by three active members in good standing.
17.2.4 The proposed officer must be willing to accept the nomination
17.2.5 Self nomination will be possible but not encouraged. In case of self-nomination, the nominee will be duly seconded by at least five active members in good standing.
17.2.6 The Nomination and Election Committee will have the sole responsibility for verifying the eligibility of a candidate.
17.2.7 Election result will be announced by Election/Nomination Committee. 17.3. Date of Elections:
17.3.1 The Nominations and Elections Committee shall ask for nominations from the general membership in the first week of September.
17.3.2 The nominations are to reach the Committee at the latest by end of the third week of September.
17.3.3 The Committee shall present the slate of qualified candidates to the Central Council by the second week of October.
17.3.4 The ballots shall be mailed to the members (postal and/or electronic) within Two weeks.
17.3.5 The completed ballots are to be returned (postal and/or electronic) to the address specified by the nominations and elections committee by the specified date.
17.3.6 The results of the elections shall be announced by the chair of NEC in APPNA summer convention.
17.4 Tied Election
17.4.1 In case of a tie, a run-off election will be conducted amongst the candidates receiving equal votes and the election process shall be completed by December 31st. With suitable time frames as assigned by the Nominations and Election committee.
17.5 Disputes
17.5.1 All complaints regarding any misconduct during the election campaign and/or any disputes or irregularities of election process shall be submitted in writing to the Election/Nomination committee within one week of election.